Covid-19

During the pandemic outdoor Organised Events (of over 4 people) will take place following procedures as specified in detail HERE.

The Club COVID Officer is:-
Jane Kenney, contact: email janekenney1@gmail.com, phone: 07578 168605

The number of people allowed on an Organised Event will normally be 8.

Members book on to an Organised Event by expressing their intention to attend on the Forum thread but must also email their name and phone number to the COVID Officer for Track and Trace purposes. This information will be stored securely for 21 days and then destroyed. Prospective members can book by emailing the COVID Officer.

By booking on the event you agree to follow the mitigation measures on the risk assessment for the event and confirm that you can agree with all the statements on the COVID self-declaration (see below).

The basic rules are:

  • no car sharing to an event, except with people from your own household.
  • bring hand sanitizer and a face covering and ideally your own first aid kit.
  • no sharing of equipment, food or drink.
  • stay 2m apart wherever possible, if it is not possible for a short time, e.g. passing someone on a narrow path, turn your face away from the other person.

Self-declaration prior to permitting people to participate in group activities

Do you agree with all the statements below? If not please do not participate in this event, follow NHS guidance.

    • I do not currently have symptoms of COVID-19 (new persistent dry cough, fever, loss of taste or smell)
    • I have not had a positive test for COVID-19 or onset of symptoms of COVID-19 in the last 10 days. (Individuals who have completed their period of isolation (10 days) and have no remaining symptoms (other than a dry cough or loss of taste or smell which can last for some time) may return to normal activities)
    • No member of my household has had symptoms of COVID-19 or has tested positive for COVID-19 in the last 14 days
    • I have not been contacted by a contact tracer from the Test, Trace and Protect Programme and told to isolate in the last 14 days as a contact of someone with confirmed COVID-19
    • I have not returned from a country outside of the UK in the last 14 days, other than those on the exempt list (https://gov.wales/exemptions-self-isolation-coronavirus-covid-19-html)

Risk Assessments

 

2020

Planning Guidelines & Cancellation Policy

Any member can organise a trip or event. However, if you want to ask the club to consider covering some financial outlay (say a hut booking) then you are expected to have planned far enough in advance to place your item on the next committee meeting agenda (approximately every 3 months).

Try to judge enthusiasm and know how much the trip will cost. Possible venue suggestions:
Camping.
Cwm Glas Mawr hut in LLanberis Pass (£40 per night, sleeps 11 and requires 1 CC member).
Moelwyn Cottage at PyB (£236 per night sleeps 16).

What you bring to the committee would benefit from detail; numbers of people interested, costs, possible dates, how much you want to have underwritten and when any loan would be paid back.

Advertise: Use the website forum. Ask the Chair or Secretary to e-mail the membership with information about the event, asking for expressions of interest.
A minimum of 50% deposit must be asked for and the rest of the money 1 month before the trip.

To establish a buffer fund where the club has underwritten costs, an extra £1 per person should be charged and the monies given to the club treasurer.

Everyone going on a club trip must be a fully paid up member. Check with the membership secretary or the latest Clwydian to confirm the membership status of those interested. Members can bring guests to events such as the annual BBQ, AGM, club dinners and winter slide shows.

CMC Trips and Events Cancellation Policy

The following policy applies to members who, having paid their deposit for club trips, then want to cancel. Under those circumstances members will be required to pay their full share of the trip. The reason being that, if they didn’t, their cancellation would result in those remaining, or the club, incurring increased costs.

Those booking themselves on club events such as the annual BBQ, coaching weekends, and club dinners etc. should pay as soon as possible and will be expected to pay the full cost on cancellation.

Anyone who cancels from a trip or event is, of course, free to recruit another member to go in their place and recoup the monies from them perhaps by advertising or selling their place on the club website forum.